BAC accredited

Crisis communication in government

One-week study programme
24 to 28 May 2010

About the programme

A government that has no crisis communications strategy can all too easily be overwhelmed by events.

In an increasingly complex world, risks become magnified many times over: an incident in one country can rapidly become an international crisis fuelled by 24 hour news media coverage

Governments have a vital role in planning ahead and protecting their citizens from risk. Over the recent past we have experienced terrorism, and the threat of world wide pandemics - SARS, Bird and Swin Flu; animal diseases; floods and fires, electricity shutdowns and shortages of other essential services, financial meltdown and the impact of global warming. In addition there has been a catalogue of transport disasters, building collapses and a myriad of crises caused as a result of poor communication by those with authority. These show how rapidly crises can develop and how important it is for governments to manage their communications efficiently and effectively, in order to avoid a collapse of trust in their ability to provide good governance.

The programme will explore crisis management and the way in which communication can be used as a crisis management tool. Critical to this is the handling of risk and risk communication. It will also examine government communications and how those directly involved with an incident can engage with those who can influence or have an interest in an issue. The aim is to ensure that participants will be better able to work with colleagues to develop and deliver strategic communication strategies for managing crisis. It will also show how important it is to have a plan ready for when things go wrong.

How participants will benefit

The study programme will

  • Broaden participants’ knowledge of the nature of risk and crises, and how the public perceive them
  • Raise awareness of the importance of risk communication planning in the development of policy and operational strategies and provide practical experience of designing strategies both to pre-empt crises and deal with them when they happen
  • Create an understanding of how the media reacts to risk, the influence this has on the public, and the importance of building good relationships with it
  • Develop participants’ skills to enable them to make the most appropriate decisions during the management of a crisis.

Who is it for

The programme is designed for senior policy officials, managers responsible for operational planning, and public service communications specialists who are responsible for government/public service communications at times of risk and crisis.

What the programme will cover

This programme will concentrate on:

  • Analysing risk and crises, and understanding public perceptions and needs, and the fear factors which may be driving people facing a looming or actual disaster
  • Developing risk communication strategies, both as part of policy and operational planning, and to deal with situations as they arise
  • Identifying and engaging stakeholders
  • Reviewing traditional and new media outlets, including digital broadcasting and the internet
  • Understanding the needs of the media; working with the media to achieve an accurate, speedy and consistent flow of information to key stakeholders and the public
  • Gathering intelligence from research, websites and the media, to ensure that as full a picture of the developing situation as possible is maintained.

"Crisis Communication in Government” will include lectures, discussions and exercises, briefings by government spokesmen/women, editors and journalists, group visits to editorial offices, TV or radio stations. Participants will each be asked to bring an example of an incident/crisis of direct concern to them which will form the basis of group discussions. They will have the opportunity to discuss practical issues affecting their own professional life and to compare and contrast experience with counterparts from different countries.

Programme outline

 

AM

PM

Day 1

Welcome and introduction

  • Setting the scene
  • Personal action plans
  • Introductory communications exercise
  • Participants' presentations

Pre-empting crisis

  • What is risk?
  • How do the public perceive risk?
  • Risk analysis
  • How the media perceive risk

Day 2

Planning strategies

  • To deal with crisis
  • International case study
  • The role of Central Government

Theory into practice

  • Presentation/exercises and self-assessment
  • Theory into practice Exercise 1
  • Theory into practice Exercise 2
  • Facilitated analysis of participants' case study

Day 3

The media

  • Theory into practice 3 - facilitated analysis of participants' case study
  • How the written media see crisis
  • Practical experiences from the front end

Planning in action

  • Visit to a major national utility Emergency Centre - discussion with senior press and communication personnel

Day 4

Putting theory into practice

  • Communication, crisi and co-operation. Presentation and discussion including social resilience and answering the difficult questions
  • Facilitated analysis of participants' case study

The media continued

  • Visit to broadcaster - working together for the public good

Day 5

Exercise

  • Major table top exercise requiring delegates to manage a complex and developing government crisis: interactive exercise based on recent international event developing the main issues raised during the event
  • Report back and completion of action plans
  • Discussion

Solving your problems

  • Outstanding issues raised by participants
  • Final plenary

 

We reserve the right to change the programme as necessary.

Location and arrival arrangements

The study programme will be based in central London.  On request, PAI can assist in finding suitable hotel accommodation and can arrange travel to and from the airport.

Language

The programme will be conducted in English. Participants will be expected to have a good working knowledge of the language.

Fees and other costs

The fee for this one-week study programme will be £1,625. This includes tuition, travel to and from the airport (if required), travel on official visits (provided at a cost), printed material and other documentation. UK Value Added Tax (VAT) will not be charged if applicants can provide written confirmation from their government or its accredited representative that they are employed by their government in furtherance of its sovereign activities. In all other cases, VAT (currently 17.5%) will be charged in addition to the fee. Payment in full must be received by PAI no later than 24 May 2010. Cheques should be made payable to Public Administration International. Alternatively, PAI is able to invoice individuals or government agencies. Payment by bank transfer is also acceptable.

If participants cancel their booking within 21 calendar days of the start of the programme we will charge £250 to cover administration costs. Alternatively, fees already received can be held as a credit towards the cost of future PAI study programmes.

We reserve the right to cancel the programme if there are not enough participants to make it viable. In these circumstances, fees already received will be refunded in full.

Airfares, accommodation costs, daily travel (other than on visits scheduled in the programme), meals and living expenses are not included. We suggest that approximately £120 per person per day should be allowed for a modest standard of accommodation, local travel in the UK, meals and other incidental expenses. Participants requiring a higher standard of accommodation (for example a 4 start hotel) will need to allow approximately £175 per person per day.

Discount

We offer a 10% discount on the tuition fee if a funding organisation sponsors more than three participants in any one calendar year. Please ensure that when you book your fourth participant (in any one calendar year) you let us know so that we can apply the discount.

Insurance

Participants are advised to arrange travel and health insurance cover before leaving their home country.

Public Administration International (PAI)

PAI specialises in management consultancy and development services for organisations in and associated with the public sector worldwide. We provide advice and support for governments undergoing political, economic, structural and legislative change. Our extensive network of associates includes practitioners, academics and independent consultants. The promotion of good governance and best practice are our key objectives. This programme is one of a number of specialist UK-based study programmes designed to meet the needs of public services worldwide.

We also have extensive experience of designing tailor-made programmes (from one day to two or three weeks) which can be run in your own country or in the UK to meet the specific needs of groups or individuals at all levels within your organisation.

Programme Director

The Programe Director will be Ken Horner. He is a training consultant in all aspects of disaster, crisis, and emergency management. He is a former chief police officer and Course Director at the UK Government's Emergency Planning College. He is recognised as one of the leading trainers and facilitators in this field. Ken now trains and exercises senior managers and leaders from a wide range of organisations, agencies and governments, both in the UK and in other countries who recognise their vulnerability to crisis and disasters, either within their organisation, or as part of a co-ordinated response to civil emergencies. He was involved with the UK’s national training initiatives concerned with Inter-agency consequence management following the deliberate release of chemical, biological or radiological materials, and frequently runs seminars and exercises for local and national governments. A former police press officer, he also conducts specialised training in management of information and the media in a crisis.

How to apply

Please follow the link to complete an online application form, alternatively you can download the brochure for this study programme and complete the attached application form. Please post or fax it to:

Clare Walters
Programme Manager
Public Administration International
10 Bayley Street
London, WC1B 3HB
UK

T +44 (0)20 7580 3590
F +44 (0)20 7580 4746
pai@public-admin.co.uk

How to contact us

For further information about this programme or our consultancy and development services, please contact:

Donald McGregor
Director
Public Administration International
10 Bayley Street
London, WC1B 3HB
UK

T +44 (0)20 7580 3590
F +44 (0)20 7580 4746
pai@public-admin.co.uk

Public Administration
International Ltd
10 Bayley Street London WC1B 3HB
Registered in Cardiff Number 2687571
Vat number 668 071 711

© 2009 Public Administration International

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