Understanding the Practicalities of Procurement During the Global Pandemic Crisis – Virtual workshop

In Procurement and Public Finance by Amanda Anderson

Duration: 1 week
Induction: 1 Day
Date of Induction: 15 February 2021
Dates: 22 to 26 February 2021
Tuition fees: £2,160 (exc. VAT)

About the workshop
At PAI, we are committed to the goal that all our participants can continue to learn and develop during the global pandemic. We are pleased to present our new virtual workshop covering key issues for effective procurement in the 21st century.

The workshop includes:
• The practicalities of the procurement process
• Procurement and contracting during the pandemic
• Procurement risk and malpractice
• Supply chain principles
• Tender evaluation and contract award
• Managing contracts and suppliers
• Autonomous procurement

Competition to support the selection of suppliers, service providers or works contractors has been around for many years but has not generally been widely acknowledged as playing a significant role in the overall financial management process for organisations, whether large or small. Its role in maintaining a competitive edge and driving a better commercial deal to ensure value for money is even more important in an increasingly tough economic environment as so many countries face multiple challenges resulting from the pandemic.

Our workshop will be delivered using Zoho ShowTime, a web conference software which has features that let us interact with you in real time.

Who is the workshop for?
The workshop is aimed at anyone involved in letting or managing contracts for goods, services and works. This includes service managers or operational staff who have accountability for resources and who will benefit from an appreciation of the procurement process. The programme will also assist the development of people who are new to procurement and contracting by providing them with a sound understanding of a wide range of procurement considerations, including supply chain, the impact of procurement risk and malpractice and an examination of some of the newer procurement techniques. We will also address the impact of the coronavirus pandemic on procurement practices.

How participants will benefit
The workshop will enable you to:
• Gain knowledge in all of the key areas required for effective procurement
• Understand how procurement can deliver maximum value for money and commercial advantage for your organisation
• Ensure robust procurement processes are aligned to changing national and international statutory and regulatory requirements
• Be aware of the risks in procurement and their impact on service or project delivery
• Ensure that contract management methods are applied consistently across the whole organisation to deliver contract standards
• Understand the principles and impact of the supply chain and develop a robust contractor regime.

Pre-workshop induction
We will create a practice session for participants to join Zoho ShowTime so that you understand the full functionality of the learning platform. This will be arranged on Monday 19 October 2020. During the induction, our Workshop Director will introduce some initial familiarisation questions that we will send to you.

These questions will help our Workshop Director to understand more about each participant, how long you have been in your particular role, your responsibilities, professional experience and any previous relevant training/development you have undertaken. We will also ask you about your workplace procurement/contracting activities and whether you have any specific training needs or areas of work you would like to understand better. The questionnaire will also ask you to self-assess your current knowledge/skills and interest in certain areas of the programme.

What the workshop will cover
This programme provides a comprehensive understanding of and practical approaches to providing goods, works and services efficiently, effectively and in conformity with international best practices. We will also cover the traditional areas of procurement planning, tender evaluation and contract management as well as compliance considerations and supplier relationships/supplier management. The programme will look at supply chain and risk management, together with sustainability in procurement and ethical considerations. Also featured strongly is an examination of the implications of operating in the present climate of the coronavirus pandemic and the changes to processes required to ensure that effective procurement and contracting are achieved.

A large component of this remote workshop will involve attending short live webinars each day over a two-week period. At times outside the webinar sessions, participants will be expected to complete self-study or work remotely, either alone or in groups, on exercises set by the Workshop Director. All participants will have to complete each element of the programme and will need to fully commit both their time and effort throughout. Participants will connect in online discussions, on social media, and platforms such as Zoom for any group activities.

After the programme ends, there will be an opportunity for a further one-to-one coaching session with the Workshop Director to follow up on one or more topics covered during the programme. As you will note from the dates, there will be a one-week gap between the workshop sessions. During this time, you will be asked to complete a short assignment for submission to the Workshop Director who will provide you with individual feedback. After the second week, the Workshop Director will offer a one-to-one personalised coaching/learning session for each participant.